Free calculators and templates for contractors
Eleven free calculators for contractors — for pricing jobs, costing labor, checking margins and chasing late invoices — and invoice and estimate templates for ten trades. They work in your browser, and none of them asks you to sign up.
What missed calls and slow estimate follow-up cost
Two calculators for work you have not won yet: what the calls you miss are worth in a month and a year, and what a higher close rate on the estimates you send would add. The estimate itself can start from a template for your trade.
Missed call revenue: calls like this one, missed 5 a day; 35% would book a $400 job.
Estimate follow-up: a month of estimates like this one, 20 at $2,000; 30% closed, 42% with follow-up.
Missed call revenue calculator
$15,155lost a month
What unanswered calls cost you, from missed calls a day, booking rate and job value.
5 missed calls a day · 35% would book · $400 a job · 5 days a week
$15,155lost a monthEstimate follow-up calculator
$4,800more a month
What a higher close rate on your estimates is worth a month and a year.
20 estimates a month · $2,000 each · 30% → 42% closed
$4,800more a monthEstimate templates
10 trades
Scope of work, materials, and terms and conditions, for ten trades.
10 trades
Set your rate and price the job
Five calculators for what to charge. Three set the hourly rate — from what a technician costs you, from your salary and overhead, or from the take-home pay you want — and two build one job’s price from its labor, materials, overhead and markup.
- Labor cost calculator
$59.54cost an hour
What a technician costs per billable hour, with payroll tax, insurance, vehicle and time off.
$25/hr wage · 40 hrs a week · 65% billable · 10 days off
$59.54cost an hour - Contractor hourly rate calculator
$110.77an hour
The rate that covers your salary and overhead over the hours you can bill.
$80,000 salary · $40,000 overhead · 1,300 billable hrs · 20% profit
$110.77an hour - Service price calculator
$132.41minimum an hour
Work back from take-home pay after tax to a minimum rate and flat job prices.
$100,000 take-home · 25% tax · $40,000 expenses · 10% reinvested · 30 hrs × 48 weeks
$132.41minimum an hour - Service pricing calculator
$300.00for the job
Price one job from labor hours, materials, overhead and a profit markup.
2 hrs × $50 · $100 materials · 20% overhead · 25% markup
$300.00for the job - Job cost calculator
$495.00to quote
Cost a crew job — hours × workers × wage, materials, overhead — and quote it.
1 worker × 4 hrs × $45 · $150 materials · 20% overhead · 25% profit
$495.00to quote
- $132.41minimum an hour
Service price calculator
Work back from take-home pay after tax to a minimum rate and flat job prices.
$100,000 take-home · 25% tax · $40,000 expenses · 10% reinvested · 30 hrs × 48 weeks
- $110.77an hour
Contractor hourly rate calculator
The rate that covers your salary and overhead over the hours you can bill.
$80,000 salary · $40,000 overhead · 1,300 billable hrs · 20% profit
- $85.00billed an hour on the sample job’s labor line
$25.77 an hour under the hourly rate
- $59.54cost an hour
Labor cost calculator
What a technician costs per billable hour, with payroll tax, insurance, vehicle and time off.
$25/hr wage · 40 hrs a week · 65% billable · 10 days off
Stops in order, not to scale.
Service pricing calculator
$300.00Price one job from labor hours, materials, overhead and a profit markup.
2 hrs × $50 · $100 materials · 20% overhead · 25% markup
Job cost calculator
$495.00Cost a crew job — hours × workers × wage, materials, overhead — and quote it.
1 worker × 4 hrs × $45 · $150 materials · 20% overhead · 25% profit
- The sample plumbing job, taken apart the same way$784.50
- Materials, at cost
- Labor, at cost
- Overhead, 20%
- Markup, 25%
The invoice, and what a late one owes
When the work is done the estimate becomes an invoice. Start it from a template for your trade, and when it goes unpaid, work out the fee it owes from its amount, a monthly rate and the days it is late.
Invoice late fee: 1.5% a month on this invoice’s $784.50, paid 30 days after it was due.
Margins, and what the business is worth
Three calculators that step back from the single job: the margin on a month of revenue and costs, a value range for the business, and field service software weighed against no-shows, admin time and bookings on your own assumptions.
Profit margin: at $784.50 each, 12.7 invoices like this make the $10,000 sample month.
Business valuation starts from a year of months like this; the ROI calculator uses your own numbers.
Profit margin calculator
30%net margin
Gross margin, net margin and markup from a month of revenue and costs.
$10,000 revenue · $7,000 costs
30%net marginBusiness valuation calculator
$506,000mid value
A value range for a service business by the SDE multiple method.
$190,000 SDE × 2.4 · $50,000 assets
$506,000mid valueField service software ROI calculator
your assumptions
Software cost weighed against no-shows, admin time and bookings, on your own assumptions.
your assumptions
Invoice and estimate templates by trade
Ten trades, each with an invoice template and an estimate template: itemized labor and materials, payment terms and scope of work, with a filled-in sample. The sample job on this page is taken from them. Use one as it is or as a starting point. Point at a trade and the sample job beside this list switches to it.
| Trade | Invoice | Estimate | Sample total |
|---|---|---|---|
| Plumbing | Plumbing Invoice template | Plumbing Estimate template | $784.50 |
| HVAC | HVAC Invoice template | HVAC Estimate template | $499.50 |
| Electrical | Electrical Invoice template | Electrical Estimate template | $751.50 |
| Landscaping | Landscaping Invoice template | Landscaping Estimate template | $846.00 |
| Cleaning | Cleaning Invoice template | Cleaning Estimate template | $377.00 |
| Roofing | Roofing Invoice template | Roofing Estimate template | $8,810.00 |
| Painting | Painting Invoice template | Painting Estimate template | $1,564.00 |
| Pest Control | Pest Control Invoice template | Pest Control Estimate template | $777.00 |
| Handyman | Handyman Invoice template | Handyman Estimate template | $531.00 |
| Pool Service | Pool Service Invoice template | Pool Service Estimate template | $417.00 |
From the price to the paid invoice
Business Genie is field service management software for contractors, built around route optimization — schedule and route your crews, then invoice and get paid, on the web and in the iOS and Android app.
The price you work out here goes out as an estimate or proposal with a deposit; the finished job becomes an invoice customers pay online by card, Apple Pay, PayPal, Venmo or Cash App; and job costing sets each job’s costs against its price. Plans start at $50 a month, and the first month is free.
Free setup · No credit card to start
- 1Estimate sent
- 2Accepted
- 3Invoiced
- 4Paid
in the app