Free HVAC Invoice Template
Professional HVAC invoice template for AC repairs, furnace installs, maintenance agreements, and duct work. Free for HVAC contractors.
Sample HVAC Invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| AC diagnostic — no cooling complaint | 1 | $89.00 | $89.00 |
| Replace capacitor (labor) | 0.5 hrs | $95.00 | $47.50 |
| System performance check & refrigerant levels | 1 | $125.00 | $125.00 |
| Clean condenser coils | 1 | $85.00 | $85.00 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Run capacitor 45/5 MFD 440V | 1 | $35.00 | $35.00 |
| R-410A refrigerant (per lb) | 2 | $45.00 | $90.00 |
| Contactor relay 2-pole 40A | 1 | $28.00 | $28.00 |
Payment Terms: Due within 15 days. We accept check, credit card, and bank transfer.
Warranty: 90-day labor warranty. Manufacturer warranty applies to all parts.
Thank you for your business!
HVAC Invoice Tips
Include your EPA 608 certification number and HVAC contractor license on invoices.
List refrigerant type and amount added — this is required by EPA regulations.
Note the equipment model and serial numbers for warranty tracking.
Include maintenance agreement options on repair invoices to upsell recurring service.
Frequently Asked
Questions
What should an HVAC invoice include?
An HVAC invoice should include your license and EPA certification numbers, equipment model/serial numbers, refrigerant type and quantity, detailed labor and parts breakdown, warranty terms, and maintenance recommendations.
How do I bill for refrigerant on HVAC invoices?
List refrigerant as a separate line item showing the type (R-410A, R-22, etc.), quantity in pounds, and per-pound price. This is industry standard and helps with EPA compliance documentation.
Should I include equipment serial numbers on invoices?
Yes, always include equipment model and serial numbers. This is essential for warranty claims and helps customers maintain records for future service.
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