HVAC ContractorsHVAC Software That Works as Hard as You Do
Run your heating and cooling business smarter with automated scheduling, instant quotes, online booking, and AI-powered follow-ups. Built specifically for HVAC contractors.
24/7 Online Booking Portal
Let customers book AC tune-ups, furnace maintenance, and emergency repairs anytime — even when you're asleep.
Everything Your HVAC Business Needs
AI-Powered Scheduling
Schedule maintenance calls, emergency repairs, and installations. Auto-assign techs based on location and availability.
Instant Quotes & Invoices
Create professional estimates for AC repairs, furnace installations, and maintenance plans. Accept payments on-site.
24/7 Online Booking
Let customers book AC tune-ups and emergency service calls anytime. Reduce phone time by 70%.
AI Follow-Ups
Automatic reminders for seasonal maintenance, filter changes, and annual inspections. Never lose a customer.
Photo Documentation
Attach before/after photos to jobs. Show customers exactly what was replaced or repaired.
Review Management
Auto-request reviews after each job. Build your reputation and get more 5-star ratings.
Built for HVAC Contractors
Seasonal Maintenance Tracking
Automatically schedule spring AC checkups and fall furnace inspections. Track filter changes and warranty dates.
Equipment & Parts Inventory
Track units installed, refrigerant levels, and replacement parts. Know exactly what's in your van.
Emergency Call Management
Handle urgent AC breakdowns in summer and furnace failures in winter. Priority routing for emergency calls.
Maintenance Plan Billing
Set up recurring billing for annual maintenance agreements. Auto-invoice and collect payments.
Frequently Asked Questions
Does Business Genie work for both residential and commercial HVAC?
Yes. Business Genie handles everything from residential AC repairs to large commercial HVAC installations. You can create custom estimate templates for furnace replacements, duct work, preventive maintenance plans, and emergency repairs. The system scales whether you have 2 technicians or 20.
How does Business Genie help with seasonal HVAC maintenance tracking?
Business Genie automatically schedules spring AC checkups and fall furnace inspections for your customers. You can set recurring maintenance reminders, track filter change dates, and manage warranty periods. Automated follow-ups ensure customers never miss their seasonal tune-ups, increasing your recurring revenue.
Can I manage multiple HVAC crews and service trucks with Business Genie?
Absolutely. The dispatch board shows all your technicians in real-time with GPS tracking. You can assign jobs based on technician availability, skillset (commercial vs residential), and proximity to the job site. Route optimization ensures your crews take the most efficient path between service calls.
How does Business Genie compare to ServiceTitan or Jobber for HVAC contractors?
Business Genie offers similar core features (scheduling, dispatch, invoicing, payments, customer management) at a more affordable price point for small to mid-size HVAC companies. Setup takes minutes instead of weeks, and you get specialized tools for HVAC like seasonal maintenance tracking and equipment inventory management without the enterprise pricing.
Trusted by HVAC Pros Nationwide
Join hundreds of heating and cooling contractors who've grown their business with Business Genie