Free Painting Invoice Template
Professional painting invoice template for interior and exterior painting, staining, and surface preparation work. Free for painting contractors.
Sample Painting Invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Interior painting — living room (14x18) | 1 | $450.00 | $450.00 |
| Interior painting — master bedroom (12x14) | 1 | $375.00 | $375.00 |
| Trim and baseboard painting (living/bedroom) | 1 | $225.00 | $225.00 |
| Surface prep — patch holes, sand, prime | 1 | $175.00 | $175.00 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Benjamin Moore Regal Select (per gallon) | 4 | $62.00 | $248.00 |
| Primer — Kilz Original (per gallon) | 2 | $28.00 | $56.00 |
| Painter's tape, drop cloths, sandpaper | 1 | $35.00 | $35.00 |
Payment Terms: Due within 15 days. We accept check, credit card, and bank transfer.
Warranty: 90-day labor warranty. Manufacturer warranty applies to all parts.
Thank you for your business!
Painting Invoice Tips
Specify paint brand, color name/number, and finish (flat, eggshell, semi-gloss) for each area.
List surface prep as a separate line item — customers often don't realize how much work goes into prep.
Note the number of coats applied and whether primer was used.
Include a touch-up policy and leftover paint handling in your terms.
Frequently Asked
Questions
How should I itemize a painting invoice?
Break down by room or area, listing surface prep, priming, and painting as separate items. Include paint brand, color codes, finish type, and number of coats. Separate labor from materials so customers see the value.
Should I charge for surface preparation separately?
Yes. Prep work (patching, sanding, priming, caulking) can be 30-50% of a paint job. Listing it separately helps customers understand why quality work costs more than a budget quote.
How do I handle paint color changes mid-project?
Include a change order policy in your terms. Color changes after work has begun typically incur additional material costs and labor for repainting. Document the original and new colors on the invoice.
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