Painting Contractor Invoicing Software—Get Paid at the Final Walkthrough
Invoice deposits before starting, progress payments on big jobs, and final balances at completion. Accept cards and get paid same-day.
Everything You Need for Painting Invoicing
Deposit Collection
Collect deposits (25-50%) before starting work. Cover your material costs upfront. Ensure customer commitment.
From Estimate to Invoice
Convert approved estimates to invoices with one click. All room-by-room details carry over automatically.
On-Site Payments
Collect final payment at the walkthrough via card or tap-to-pay. No more waiting for checks in the mail.
Before/After Photos
Attach before and after photos to your final invoice. Document the transformation professionally.
Fast Deposits
Same-day deposits available for card payments. Get your money fast to pay suppliers and crew.
Project Profitability
Track labor hours, material costs, and revenue per project. Know which jobs are most profitable.
Frequently Asked Questions
How do painting contractors collect deposits before starting work?
When a customer approves your estimate, you can immediately invoice for a deposit—typically 25-50% of the project total. This covers your paint and material costs and ensures customer commitment. In Business Genie, you convert the approved estimate to a deposit invoice with one click. The customer pays by card or ACH, and you receive the funds (same-day deposits available). The remaining balance invoices at project completion or in progress payments for larger jobs.
Can I invoice progress payments for large painting projects?
Yes. For larger painting projects—whole house interiors, commercial work, multi-building exteriors—you can set up progress billing. Collect a deposit when the contract is signed, another payment at the halfway point (after prep and priming), and the final balance at completion. Business Genie tracks total contract value, payments received, and remaining balance. Progress billing improves your cash flow and reduces risk on big jobs.
How do painters collect payment at project completion?
At the final walkthrough, you show the customer the completed work and collect the remaining balance. Using the Business Genie mobile app, you pull up the project record (which shows deposit already paid and balance due), and the customer pays by card, tap-to-pay, or ACH. You can attach before/after photos to the final invoice for their records. Payment processes immediately, and you can enable same-day deposits to have funds in your account that evening.
What payment methods can painting contractors accept?
Business Genie supports credit cards (Visa, Mastercard, Amex, Discover), debit cards, contactless payments (Apple Pay, Google Pay), ACH bank transfers, and manual recording for cash and checks. For larger painting jobs, ACH offers lower fees (1% capped at $10) compared to cards (2.9% + 30¢). Many painting contractors offer both and let the customer choose. Same-day deposits are available for card payments.
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