Free Painting Estimate Template
Professional painting estimate template for interior/exterior projects, cabinet refinishing, and commercial painting. Free for painters.
Sample Painting Estimate
| Area / Task | Description | Estimated Cost |
|---|---|---|
| Full Interior Paint | 3-bed/2-bath home — walls, ceilings, trim, doors (2 coats), includes prep and primer | $3,500 - $6,000 |
| Exterior Paint | 2,200 sq ft home — pressure wash, scrape, prime, 2 coats body + trim color | $4,000 - $7,500 |
| Cabinet Refinishing | Kitchen cabinets (30 doors) — clean, sand, prime, spray 2 coats, new hardware optional | $3,000 - $5,500 |
| Service | Qty | Rate | Amount |
|---|---|---|---|
| Interior painting — living room (14x18) | 1 | $450.00 | $450.00 |
| Interior painting — master bedroom (12x14) | 1 | $375.00 | $375.00 |
| Trim and baseboard painting (living/bedroom) | 1 | $225.00 | $225.00 |
| Surface prep — patch holes, sand, prime | 1 | $175.00 | $175.00 |
| Item | Qty | Unit Price | Amount |
|---|---|---|---|
| Benjamin Moore Regal Select (per gallon) | 4 | $62.00 | $248.00 |
| Primer — Kilz Original (per gallon) | 2 | $28.00 | $56.00 |
| Painter's tape, drop cloths, sandpaper | 1 | $35.00 | $35.00 |
1. This estimate is valid for 30 days from the date above.
2. A 50% deposit is required to schedule the work.
3. Final price may vary if conditions differ from what was observed during the estimate visit.
4. All work includes a 90-day labor warranty.
5. Customer is responsible for obtaining HOA approval if required.
Painting Estimate Tips
Measure rooms individually and provide per-room pricing when possible.
Note the current wall condition and any extra prep needed (wallpaper removal, stain blocking).
Specify what's included (walls, ceiling, trim) and what's excluded for each room.
Include paint brand and quality level — customers care about this.
What to Include in a
Painting Estimate
Scope of Work
Clearly describe every task to be performed. Be specific about the painting work, areas affected, and expected outcomes.
Material Specifications
List the specific brands, models, and quantities of materials you plan to use. This prevents disputes later.
Timeline & Schedule
Provide a realistic start date and estimated completion date. Note any factors that could affect the timeline.
Price Breakdown
Separate labor from materials. Include permit fees, disposal costs, and any subcontractor charges as individual line items.
Terms & Conditions
Include payment schedule, change order process, warranty terms, and cancellation policy.
Exclusions
Clearly state what is NOT included in the estimate to prevent misunderstandings.
Frequently Asked
Questions
How do painters estimate square footage?
Measure each wall (length x height), subtract windows and doors, and add 10% for waste. Ceilings are measured separately. Most painters calculate by the room rather than pure square footage to account for complexity.
Should painting estimates include paint costs?
Yes. Most professional painters include paint in their estimates. Specify the brand and quality level, and note that customer-supplied paint may void your warranty on the finish.
How do I estimate exterior painting?
Factor in the home's exterior square footage, number of stories (scaffold/lift rental), surface condition, amount of prep needed, and whether pressure washing is included. Add premiums for heights, multiple colors, and detailed trim work.
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