Free estimate templates for service businesses
Ten free estimate templates, one for each trade: plumbing, HVAC, electrical, landscaping, cleaning, roofing, painting, pest control, handyman and pool service. Each has a filled-in sample estimate with a scope of work, labor, materials and terms. Copy the layout; no signup needed.
Estimate templates by trade
- Water heater replacement: $1,800–2,400
- Whole-house repipe: $4,500–7,000
- Bathroom rough-in: $2,200–3,500
- Central AC replacement: $5,500–8,000
- Furnace installation: $3,500–5,500
- Ductwork replacement: $3,000–5,000
- 200A panel upgrade: $2,500–4,000
- Whole-house rewire: $8,000–15,000
- EV charger installation: $800–1,500
- Patio installation: $4,800–7,200
- Irrigation system: $3,500–5,500
- Full landscape design: $5,000–12,000
- Move-out deep clean: $350–550
- Post-construction clean: $500–900
- Weekly recurring service: $120–200
- Full roof replacement: $8,000–14,000
- Storm damage repair: $1,500–3,000
- Gutter installation: $2,000–3,500
- Full interior paint: $3,500–6,000
- Exterior paint: $4,000–7,500
- Cabinet refinishing: $3,000–5,500
- Termite treatment: $1,200–2,500
- Wildlife removal: $400–1,200
- Quarterly prevention plan: $400–600 a year
- Half-day service visit: $300–500
- Deck repair: $800–1,500
- Bathroom refresh: $400–700
- Pool opening: $250–450
- Pool pump replacement: $1,200–2,200
- Pool resurfacing: $5,000–10,000
The three sample jobs in each template, as its estimate prices them: low to high. They are the templates’ sample prices, not quotes, on a logarithmic dollar scale.
What a service estimate needs
A service estimate needs six parts, whatever the trade. Together they tell the customer what they are agreeing to before the work starts: what, what not, for how much, with what, when and on what terms.
- 1
What you will do, where, and to what finish. Vague scope is where disputes start.
Whole-house repipe$4,500–7,000Replace galvanized pipes with PEX — 2-bath home, including permitswhere, and what's in it
From the plumbing estimate template - 2
What the price does not cover, said plainly before the work starts, not found out after.
Not included5.If corrosion is found behind walls, additional costs may applynot in the price.From the plumbing estimate template - 3
Labor, materials, permits and fees as separate lines, so the customer can see what each part costs.
Replace capacitor (labor)0.5 hrs$95.00$47.50Run capacitor 45/5 MFD 440V1$35.00$35.00The labor and the part, each on its own line
From the HVAC estimate template - 4
Brands, models and quantities. It heads off the “I thought you meant…” conversation.
20A GFCI outlet (Levitonbrand)2$22.00$44.0012/2 NM-Bgauge Romex wire (per 50ft)1$45.00$45.00From the electrical estimate template - 5
When the work starts and how long it takes, so the customer can plan around it.
TimelineStart About days on sitehow long it takesOn every estimate template - 6
How long the price holds, and the deposit that books the work.
- 1.This estimate is valid for 30 dayshow long the price holds from the date above.
- 2.A 50% depositwhat books the work is required to schedule the work.
On every estimate template
Estimate templates, answered
What is the difference between an estimate and a quote?
An estimate is an approximate cost based on what you know at the time, and it can change if conditions turn out different from what you expected. A quote, or bid, is a fixed price you commit to.
Are these estimate templates free?
Yes. Every template on these pages is free to use, with no signup and no credit card. Copy the layout and line items into your own estimates.
What should a service estimate include?
Six parts, in this order: the scope of work, what the price does not include, a price broken into labor and materials, material specifications, a timeline, and terms that say how long the price holds and what deposit books the work. Around them go your details and the customer’s at the top, and a signature line for each of you at the bottom.
From the estimate to the deposit
Price the work
$1,800–2,400A template gives you the layout; the low and the high are yours to work out. The guides to pricing plumbing, HVAC, electrical, landscaping and cleaning services, and the job pricing calculator, walk through labor, materials and margin for a job before you write its range.
$1,800–2,400Send it as a proposal
$2,100In Business Genie you build the estimate and send it to the customer as a proposal. The estimate follow-up calculator shows what closing more of the ones you send is worth.
$2,100Collect the deposit
Paid before the work starts$1,050Every template’s terms ask for a 50% deposit to schedule the work. Business Genie sends the estimate as a proposal with its deposit, and its payments take card, Apple Pay, PayPal, Venmo and Cash App on its invoices.
$1,050
1-month free trial. No credit card to start.
Business Genie is field service management software for contractors, built around route optimization — schedule and route your crews, then invoice and get paid, on the web and in the iOS and Android app.
Sample: the range is the plumbing template’s; the $2,100 price is set in the middle of it.