Landscaping management software for the office and the crews
Business Genie is landscaping management software built around route optimization: the office quotes, schedules and bills on the web, and the crews follow their route, clock in and invoice from the iOS and Android app.
One month free · No credit card · Free setup · From $50 a month
One job, from the office to the crew and back
Granite in a side yard on Saguaro Blvd, a job from the landscaping sample day, followed from the estimate to the books. Each stop sits in the half where it happens.
Crew 1 · Thursday, as booked
The crew’s Thursday before this job is on it: five properties, in the order the customers said yes, and a slot for this one.
- 1Mesquite StFront beds, 4 yards of mulch120 min
- 2Cottonwood LnHedges along the drive60 min
- 3Agave CtTwo drip lines chewed through45 min
- 4Ocotillo RdSix flats of color at the entry60 min
- 5Palo Verde DrMonthly visit40 min
- 6Saguaro Blvdthis job, once it is dispatched90 min
Office · web ·Monday · 4:10 pm
The walk-through becomes an estimate
A homeowner on Saguaro Blvd wants the bare side yard in decomposed granite. The office keeps them in the CRM, with the address and the note the crew will need (the side gate opens after 10), and sends the estimate from the web: the barrier, six tons of granite, the labor to spread it, and a 25% deposit to pay on accepting.
- Weed barrier, side yard
- 420 sq ft
- $190
- Decomposed granite, ½″ minus
- 6 tons
- $570
- Spread, raked to grade, wet down
- Labor
- $440
- Total
- $1,200.00
- Deposit on accepting, 25%
- $300.00
Office · web ·Tuesday · 9:05 am
Accepted, scheduled, dispatched
The customer accepts and pays the $300 deposit by card. The office schedules the job on Thursday for Crew 1: 90 minutes on site for the three of them, inside the 10 am–2 pm window the gate allows. Then it dispatches it, and the job is on the crew’s day.
Crew · app ·Thursday · 6:30 am
Thursday, in route order
At the yard the crew lead opens the day in the app. Route optimization has put Crew 1’s six properties in order automatically, keeping each job’s time on site and the Saguaro Blvd window: it comes up fifth, at 11:52 am. Every stop has turn-by-turn directions from the phone.
Crew 1’s Thursday in the app, as routed at 6:30 am. Sample day.
- Where
- Saguaro Blvd · decomposed granite in the side yard
- When
- Thursday · Crew 1 · 1 h 30 min in the 10 am–2 pm window
- Estimate
- 2081, accepted Tuesday
- $1,200.00
- Deposit
- Paid by card, Tuesday
- $300.00
- Balance
- To collect on site
- $900.00
Office · web ·Thursday · 11:25 am
A job added at 11:25
A customer on Juniper Way calls: a valve is stuck open and water is running down the gutter. The office adds the job to Crew 1’s day, and the route re-orders around it on the crew’s phone. Juniper Way goes next; Saguaro Blvd moves from 11:52 am to 12:41 pm, still inside its window.
Crew · app ·Thursday · 12:41 pm
On site: clocked in, invoiced, paid
The crew clocks in at 12:41 pm with GPS time tracking and out at 2:11 pm: three time sheets of 1 h 30 min. Before the trailer leaves, the crew lead invoices from the app, $1,200 less the $300 deposit, and the homeowner pays the $900 by Apple Pay. Card, PayPal, Venmo and Cash App work too.
- Invoice 3117
- $1,200.00
- Deposit paid Tuesday
- −$300.00
- Paid by Apple Pay
- $900.00
Sample time sheets and invoice.
Crew 1 · 2:20 pm
On to Agave Ct, the last property of the day. The job it left behind is the office’s again.
Office · web ·Thursday to Friday
Synced, costed, followed up
Business Genie syncs with QuickBooks Online, where the office keeps its books. Job costing sets what the job cost against what it billed. On Friday the customer gets an automated follow-up and a review request.
Billed · invoice 3117$1,200.00
Cost · materials and time sheets$531.00
- Materials, as boughtweed barrier and six tons of granite
- $396.00
- Three time sheets1 h 30 min each on site, at $30 an hour
- $135.00
Landscaping management software questions
What does landscaping management software include?
- In Business Genie: scheduling and dispatch, route optimization, a CRM, estimates and proposals with deposits, invoicing and payments, GPS time tracking, job costing, a customer portal, online booking, automated follow-ups and review requests, and QuickBooks Online sync — on the web and in the iOS and Android app.
Does it sync with QuickBooks?
- Yes. Business Genie syncs with QuickBooks Online.
Can you move my existing customers into Business Genie?
- Yes. Setup and data migration are done by the Business Genie team for free. The first month is free with no credit card, and plans start at $50 a month.
More for landscapers
Run the office and the crews from one app
The first month is free, with no credit card to start. The Business Genie team sets you up and moves your customers over for free. After the month, plans start at $50 a month, with route optimization on every plan.