Plumber Invoicing Software—Get Paid Before You Leave
No more waiting weeks for checks. Create invoices on-site with your price book, collect payment by card, and see the deposit hit your account same-day.
Everything You Need for Plumbing Invoicing
Price Book Invoicing
Build invoices from your parts and labor price book. Standard plumbing repairs, fixtures, hourly rates—all pre-loaded and ready.
On-Site Card Payments
Accept credit, debit, and contactless payments at the door. No more "check is in the mail" delays.
Photo Documentation
Attach before/after photos to invoices. Show customers exactly what was repaired and why it was needed.
Fast Deposits
Same-day deposits available. Get your money working for you instead of waiting 30, 60, 90 days.
Digital Delivery
Email or text invoices to customers. They can view, pay, and tip from their phone with one tap.
Payment Tracking
Dashboard shows paid, pending, and overdue invoices. Automated reminders follow up on unpaid balances.
Frequently Asked Questions
How do plumbers create invoices from the job site?
The Business Genie mobile app lets plumbers build invoices in under 60 seconds. They select items from your company price book—service call fee, hourly labor, parts, fixtures, permits. The app pulls customer and job details automatically. Plumbers can add photos of the work, apply service agreements or discounts, and add notes. The customer reviews the invoice on the plumber's tablet or their own phone (via text/email link) and pays immediately by card or bank transfer. Everything syncs to your office dashboard in real-time.
What payment methods can plumbing companies accept?
Business Genie supports all major payment types: Visa, Mastercard, Amex, Discover, debit cards, Apple Pay, Google Pay, and ACH bank transfers. For larger plumbing jobs (water heater replacements, re-pipes, bathroom remodels), ACH offers lower fees—just 1% capped at $10. You can also record cash and check payments manually. Typical card processing is 2.9% + 30¢ with no monthly fees or contracts.
Can I invoice deposits for plumbing projects before starting work?
Yes. For larger plumbing projects, you can require deposits before scheduling. Create an estimate, convert it to an invoice for the deposit amount (typically 25-50% of total), and collect payment before the work begins. This protects you from no-shows on big jobs and ensures customer commitment. The remaining balance invoices upon completion, and you can split it into progress payments for multi-phase projects.
How does Business Genie handle service agreement billing for plumbers?
If you offer plumbing maintenance plans—annual water heater service, quarterly drain treatments, priority emergency response memberships—Business Genie automates the billing. Set up the agreement once with the billing frequency (monthly, annual) and the system invoices automatically. Customers with cards on file are charged without intervention. For manual payers, they receive invoice emails with one-click payment. You see all active agreements, upcoming renewals, and churn in your dashboard.
Related Resources
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