Lawn care scheduling software for mowing crews
Business Genie is lawn care scheduling software built around route optimization: put the mowing on the calendar, assign each lawn to a crew, and each crew’s day is put in the order that drives least, keeping the time every lawn takes and any window you promised — on the web and in the iOS and Android app.
One Wednesday of lawns, scheduled
Here is one lawn care Wednesday — sixteen lawns for two crews of two — and what scheduling does to it.
A lawn care company’s week runs on a standing list: each customer is mowed on the same weekday, and a new customer goes on the end of whichever day has room, so a day’s list is in the order people signed up, not the order of the streets. The day is a sample, simulated on a town grid.
- 1
On the calendar, in list order
Every lawn goes on the schedule as long as it takes to mow, assigned to a crew. Split down the middle of the list, both crews cross town all morning: 2 h 12 min of driving, the office park that has to be done by 8:30 finished at 10:26, and Crew 2 standing at Agave Ct for 37 minutes until the sprinklers go off at 10.
- 2
Split across the crews and ordered by the drive
Route optimization splits the day’s lawns across your crews and puts each crew’s in the order that drives least, keeping every lawn’s mowing time and every window. The office park goes first and is done at 8:22, Agave Ct is mowed at 10:40, and both crews are off the lawns at 12:52 pm, with 48 minutes of driving between them.
- 3
A lawn added at 8:50
A realtor calls: a house on Mariposa St is being photographed for its listing tomorrow, and the lawn has not been cut in three weeks. Add it to Crew 2’s day and the rest of that day re-routes around it — the lawns already mowed stay where they are, Mariposa St goes in after Cedar Ave at 9:17, and Crew 2 is done at 1:45 pm.
The same Wednesday is drawn on the street plan on the lawn care page and billed on the billing page.
Driving · sample day
- Promised window
- Waiting for it
- Point at a lawn to read it
Driving · sample day
- Promised window
- Waiting for it
Scheduled in the office, worked from the truck
The calendar the office keeps is the day each crew drives. Business Genie runs on the web and in the iOS and Android app, so the lawn you put on the schedule is the stop on the crew’s phone — here, the same Wednesday at 8:50. New customers can book online instead of phoning you between lawns.
The office puts the lawn on Wednesday’s schedule from the web or the app — where, how long it takes, the window it has — and gives it to a crew. At 8:50 Crew 2 is on Cedar Ave, a mile from Mariposa St, so it goes to Crew 2, and Crew 2’s day re-orders around it.
The change is dispatched to the crew’s iOS or Android app: the lawns already mowed are done, Mariposa St is next after Cedar Ave at 9:17, with turn-by-turn directions to it, and the crew clocks in and out with GPS time tracking.
Crew 1 starts its eight lawns at 7:00 with the office park first, so it is clear by 8:30. The lawn added at 8:50 went to Crew 2, so Crew 1’s day does not move.
Sample data · the Wednesday above
Lawn care scheduling, answered
What is lawn care scheduling software?
Lawn care scheduling software puts mowing and lawn jobs on a calendar, assigns them to crews and sends each crew its day. Business Genie also orders each crew’s lawns by the drive, so the schedule and the route are made in the same place.
Can several crews share one schedule?
Yes. The office sees every crew’s jobs on the web, each job is assigned to a crew, and route optimization splits the day’s lawns across crews.
Does it work with QuickBooks?
Yes. Invoices and payments sync to QuickBooks Online.
What does it cost, and is there a free trial?
Plans start at $50 a month, with route optimization on every plan. The first month is free with no credit card, and the Business Genie team sets up your account and moves your customer data over for free.
Schedule your own Wednesday, free for a month
Plans start at $50 a month, with route optimization on every plan. The first month is free with no credit card, and the team sets up your account and moves your customers over for free.