Business Genie

Lawn care billing software for mowing businesses

Business Genie is lawn care billing software in the same app your crews are scheduled and routed in: invoice when the lawn is done, get paid by card, Apple Pay, PayPal, Venmo or Cash App, and sync it to QuickBooks Online.

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1-month free trial · No credit card · Free setup

The Wednesday list, billedSample data

The day, as it is billed.

Billing a lawn care list in Business Genie

  1. 1

    Invoiced when the lawn is done

    The crew sends the invoice from the Business Genie app before the trailer is loaded, or the office sends it from the web. On the sample sheet each one went out the minute its lawn was finished, while the job was still fresh.

  2. 2

    The same lawns, every Wednesday

    A mowing business bills a standing list: the same customers on the same weekday, weekly or every other week, each visit priced and invoiced on its own. That is a lot of small invoices. The sample list sent twelve or thirteen every Wednesday in October and seventeen this week, with two fertilizer rounds, an aeration and a realtor’s same-day lawn on it. The aeration was quoted on an estimate with a deposit, so today’s invoice is the balance.

  3. 3

    Paid by card, Apple Pay, PayPal, Venmo or Cash App

    Each customer pays from the invoice, the way they choose. On the sample sheet, fifteen of the seventeen had paid by three o’clock; the office park and the HOA had not yet.

  4. 4

    In your books

    Invoices and payments sync to QuickBooks Online, so a season of small weekly invoices is not typed in a second time.

Lawn care work, and how each job gets billed

Most lawn care is billed by the visit: the weekly mow, the commercial grounds, a fertilizer round, a snow push in winter. In Business Genie the crew sends each visit’s invoice from the app when it finishes. The bigger one-off jobs, aeration and overseeding or a spring or fall cleanup, go out first as an estimate with a deposit, and the invoice after the work is for the balance.

  • Residential mowing

    20–45 min

    Palo Verde Dr · Nov 5 · Inv 2211

    Weekly mow, front and back$50

    By the visit: one invoice per lawn per week, at the price set for the property when it was quoted.

  • Commercial grounds maintenance

    60–180 min

    Ocotillo Rd · Nov 5 · Inv 2203 · not paid yet

    Grounds visit, office park$185

    By the visit, at a bigger price, to a property manager or an HOA board, who often pay on their own schedule. On the sample sheet, the office park’s and the HOA’s were the two not paid yet at 3:00.

  • Fertilization and weed control

    15–30 min

    Saguaro Blvd · Nov 5 · Inv 2205

    Fertilizer and weed spray, per round$65

    Per round, on the day the spreader goes over the lawn: one invoice for each application, only in the weeks it comes round.

  • Aeration and overseeding

    45–90 min

    Juniper Way · Nov 5 · Inv 2210

    Aerate and overseed$240
    Deposit paid Oct 29−$80
    Balance$160

    Quoted first. The estimate asks for a deposit when the customer accepts, and the invoice after the work is for the balance.

  • Spring and fall cleanups

    120–240 min

    Not on the sample Wednesday

    Cleanup, quoted by the propertyEstimate
    Deposit, when it is acceptedPaid first
    Balance, when the work is doneInvoiced

    Quoted by the property on an estimate with a deposit, since a cleanup runs on the leaves and the beds as much as the lawn; the balance is invoiced when the work is done.

  • Seasonal snow removal

    15–45 min

    In winter · not on the sample Wednesday

    Snow push, driveway and walksPer visit

    By the visit, each time the driveway is plowed or the walks are cleared, to the same customers the mowing is billed to.

Sample ranges of time on site, for a crew of two · bars to one scale, 0 to 4 hours · sample prices from the sheet above

The same invoice, on the homeowner’s phone

One row of the sheet from the other side: Palo Verde Dr, mowed front and back by crew 2 and finished at 11:05. The invoice arrives on the customer’s phone, and they pay it there by card, Apple Pay, PayPal, Venmo or Cash App. Each customer also has their own customer portal.

  • Followed up for you

    Automated follow-ups and review requests go out from Business Genie, from the same customer list the invoices are sent to.

  • The same app as the route

    Billing is in the same app the crews are scheduled and routed in, on the web and in the iOS and Android app.

Sample data · invoice 2211 from the sheet above

Lawn care billing, answered

What is lawn care billing software?

Lawn care billing software sends the invoice for each mowing or lawn job and takes the payment. In Business Genie it is part of the same app as the schedule and the crews’ routes, and it syncs invoices and payments to QuickBooks Online.

Can customers pay a lawn care invoice from their phone?

Yes. They pay from the invoice by card, Apple Pay, PayPal, Venmo or Cash App.

Can I take a deposit on a larger lawn job?

Yes. Send the job as an estimate or proposal with a deposit; the customer pays the deposit when they accept.

What does it cost, and is there a free trial?

Plans start at $50 a month, with route optimization on every plan. The first month is free with no credit card, and setup and moving your customer list over are free.

Bill your own list next Wednesday

The first month is free, with no credit card. Setup is free too: the team moves your customer list over for you. After that, plans start at $50 a month, with route optimization on every plan.

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Next WednesdayYour list
  • 1Your first lawn