Business Genie
Best Invoicing Software for Contractors in 2025
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Best Invoicing Software for Contractors in 2025

Business Genie Team•

Getting paid fast is crucial for any contracting business. The right invoicing software can cut your payment time from weeks to days.

We reviewed the top invoicing solutions for contractors to help you choose the right one.

What to Look For in Contractor Invoicing Software

Before comparing options, know what features matter most:

  • Mobile invoicing - Create invoices on the job site
  • Payment processing - Accept cards and ACH
  • Quick estimates - Convert estimates to invoices
  • Customer management - Track job history
  • Professional templates - Branded, clean invoices
  • Automation - Payment reminders and follow-ups

Top Invoicing Software for Contractors

1. Business Genie

Best for: Field service contractors who want an all-in-one solution

Business Genie combines invoicing with scheduling, CRM, and online booking in one mobile-first platform.

Pros:

  • Create invoices in 30 seconds on your phone
  • Accept credit cards with same-day deposits
  • Automated payment reminders
  • Built specifically for trades (plumbers, HVAC, electricians)
  • Online booking included

Cons:

  • Focused on service businesses (not ideal for large construction)

Pricing: Free trial, then affordable monthly plans

2. QuickBooks

Best for: Contractors who need full accounting

QuickBooks is the standard for small business accounting with solid invoicing features.

Pros:

  • Full accounting suite
  • Bank reconciliation
  • Tax preparation features
  • Wide accountant support

Cons:

  • Not built for field service
  • No scheduling or dispatching
  • Steeper learning curve

Pricing: $30-$200/month

3. Jobber

Best for: Mid-size service companies

Jobber offers field service management with invoicing capabilities.

Pros:

  • Good scheduling features
  • Client hub for customers
  • Quote follow-ups

Cons:

  • More expensive than alternatives
  • Can be complex to set up
  • Limited customization

Pricing: $49-$249/month

4. Housecall Pro

Best for: Home service businesses

Housecall Pro targets home service pros with marketing and invoicing tools.

Pros:

  • Easy to use interface
  • Marketing features included
  • Online booking

Cons:

  • Higher price point
  • Less flexible for specialized trades

Pricing: $65-$169/month

5. ServiceTitan

Best for: Large HVAC and plumbing companies

ServiceTitan is enterprise-level software for established businesses.

Pros:

  • Comprehensive features
  • Advanced reporting
  • Pricebook management

Cons:

  • Very expensive ($300+/month)
  • Long implementation time
  • Overkill for small businesses

Pricing: Custom pricing (typically $300+/month)

6. Invoice Ninja

Best for: Budget-conscious contractors

Invoice Ninja offers free invoicing with basic features.

Pros:

  • Free tier available
  • Simple interface
  • Open source option

Cons:

  • No field service features
  • Limited mobile experience
  • Basic functionality

Pricing: Free-$14/month

7. Square Invoices

Best for: Contractors who use Square for payments

Square Invoices integrates with Square payment processing.

Pros:

  • Free to use
  • Easy Square integration
  • Simple interface

Cons:

  • Limited features
  • No scheduling
  • Basic customization

Pricing: Free (2.9% + 30¢ per transaction)

Feature Comparison

| Feature | Business Genie | QuickBooks | Jobber | Housecall Pro | |---------|---------------|------------|--------|---------------| | Mobile Invoicing | Yes | Limited | Yes | Yes | | Same-Day Deposits | Yes | No | No | Yes | | Scheduling | Yes | No | Yes | Yes | | Online Booking | Yes | No | Yes | Yes | | CRM | Yes | Basic | Yes | Yes | | Price | $$ | $$ | $$$ | $$$ |

How to Choose the Right Software

Consider these factors:

  1. Business size - Solo operators need simplicity; teams need more features
  2. Budget - Don't overpay for features you won't use
  3. Industry - Choose software built for your trade
  4. Growth plans - Pick software that scales with you
  5. Mobile needs - Field service requires mobile-first design

Our Recommendation

For most contractors, Business Genie offers the best balance of features, price, and ease of use. It's built specifically for trades and includes everything you need to run your business from your phone.

If you need full accounting with tax preparation, pair Business Genie with QuickBooks for the best of both worlds.

Get Paid Faster Today

The right invoicing software can transform your cash flow. Stop chasing payments and start getting paid on the spot.

Try Business Genie free and see how easy invoicing can be.